Stonewall Democrats of WNY Bylaws
Stonewall Democrats of Western New York
P.O. Box 857
Buffalo, New York 14205
Article 1 Name
The name of the club shall be Stonewall Democrats of Western New York.
Article II Purpose
The purpose of the club shall be:
A. To promote political understanding and action within the Democratic Party around issues
of concern to members of the Gay, Lesbian, Bisexual and Transgender (LGBT)
B. To promote participation by members of the LGBT Community and the community at
large in the affairs of the Democratic Party;
C. To educated the public on issues of concern to the Lesbian and Gay Community;
D. To seek, encourage and support candidates for public and party office of ability and
integrity who will publicly and without fear fight to attain justice for all our citizens.
Article III Membership and Dues
Section 1. Any registered Democrat shall be eligible for membership.
Section 2. The Executive committee shall establish and may change from time to time the
rates of dues to be paid annually by every member.
Section 3. Persons who have paid the regular prevailing rate of dues shall be considered
regular members and enjoy all the rights and privileges of membership. A member in default of
dues for more than 60 days shall no longer be considered a member in good standing.
Section 4. Membership shall run from January 1 to December 31. A person joining the club
for the first time, if paying membership dues after October 1, shall be considered a member in
good standing for the remainder of the year and for the following year.
Article VI Officers
Section 1. The officers of the club shall be one Chair, Two Vice-Chairs (Vice-Chair of Party
and Political Affairs and Vice-Chair of Community Affairs), a Secretary and a Treasurer.
Section 2. The duties of the officers shall be:
A. Consistent with these by-laws, the Chair shall
i. Preside at all meetings of the membership and the Executive committee;
ii. Prepare the agenda for such meetings;
iii. Represent the club in such matters as authorized by the membership;
iv. Exercise such powers and carry out such tasks as may be assigned by the
v. In the absence of the Chair, the Vice-Chair of Community Affairs and Vice-Chair
of Political and Party Affairs will assume the duties of the Chair.
A. The Treasurer shall maintain the financial and membership records of the club, and shall
present an annual written financial report.
B. The Secretary shall maintain all non-financial records and shall take minutes of all
membership and Executive committee meetings, and shall handle correspondence,
including such notices as the Chair, Executive committee, membership or as these By-
Laws may direct.
Section 3. The regular term of each elective office shall be one year commencing with the
Section 4. If there shall be a vacancy in any elective office during the regular term of that
office, it shall be filled by action of the members.
Article V. Committees
Section 1. The Executive committee, with approval of the membership, upon receipt of a
duly informed meeting notice, may create and dissolve standing committees. The Executive
committee shall appoint all standing committee chairs. Members of all standing committees shall
serve at the pleasure of the Executive committee.
Section 2. Standing committees shall report to the Executive committee and obtain
Executive committee recommendations for actions to be voted on by the members. The
Executive committee shall from time to time review and determine the functions of standing
Section 3. Special or Ad Hoc committees may be created with the approval of members as
Article VI. Executive Committee
Section 1. The Executive committee shall consist of all the officers of the club and chairs of
Section 2. The Executive committee shall study and recommend resolutions involving
political action. Such resolutions shall include but not be limited to Club endorsements of
candidates or nominees; Club recommendations on judicial appointments and legislation; the
Club position on primaries; and controversial public issues. All recommendations of the
Executive committee on political action resolutions as defined above shall be referred to the
general membership for approval. Endorsement of candidates can only be made by the general
Section 3. No expenditure, other than ordinary and necessary expenditures for rent and
utilities, in excess of $50.00 shall be made without the prior approval of the Executive
committee. The Treasurer shall render periodic reports to the membership. The membership at its
Annual Meeting shall receive a financial report of the last year’s fiscal activities.
Section 4. Each Standing committee chair shall convene the committee, chair its meetings,
be responsible for the work of the committee, and be responsible for reporting the workings of
the committee to the Executive committee and the members.
Article VII. General Membership Meetings
Section 1. There shall be an Annual Meeting held during the month of January at which
regular elections shall be held for elective officers.
Section 2. Meetings of the General Membership shall be called at any time by the Chair, the
Executive committee, or upon written request by 60% of the members in good standing. There
shall be at least four (4) meetings of the General Membership, including the Annual Meeting,
throughout the year. There shall be at least one such meeting called every calendar quarter.
Section 3. All members shall be given at least seven (7) days written notice of all meetings
of the General Membership. Notices shall state time, place, and proposed agenda of the meeting.
Section 4. For the transaction of business at a General Membership Meeting, 25% of the
General Membership shall constitute a quorum.
Section 5. All questions, except as otherwise provide in these By-Laws, shall be deiced by a
majority of those voting. Every member in good standing shall be entitled to one vote, which
must be cast in person and not by proxy. All members in good standing shall be eligible to vote
on all matters, provided they shall have been members for at least ten (10) days.
Article VIII. Executive Committee Meetings
Section 1. There shall be at least six (6) regularly scheduled meetings of the Executive
committee in each calendar year, on dates to be determined by the Executive committee. A Chair
may call special meetings of the Executive committee.
Section 2. All meetings of the Executive committee for the purpose of the transacting of
business shall be open to the General Membership.
Section 3. For transaction of business, 50% of the Executive committee shall constitute a
Article IX Elections and Endorsements
Section 1. The elective officers of the club shall be elected by the General Membership at
the Annual Meeting.
Section 2. Nominations for all elective officers shall be made from the floor at the General
Membership meeting at which the election is to be held.
Section 3. Endorsement of candidates for public or party office shall be made by the General
Membership at any membership meeting.
Section 4. All members who shall have been members in good standing for ten (10) days
preceding an election shall be entitled to vote. Members shall be give notice of their prospective
loss of membership at least one month prior to their cut-off date. It shall be the responsibility of
each member to ensure that dues are paid on time.
Section 5. Voting may be secret written ballot, on a successful motion voted on by the
A. Officers shall be elected by a majority of those members present. Otherwise the method
of voting shall be determined by the members present at said meeting.
B. The Club’s endorsement shall be awarded to those candidates receiving a majority of
Section 6. All officers and members of the Executive committee must be members in good
standing of the club. No person shall be eligible for elective office unless at the date of
nomination she or he has been a member in good standing for at least three (3) months.
Article X. Amendments
Amendments to these By-Laws may be proposed by the Executive committee, or by any member
in good standing who duly moves and gets seconded a written recommendation submitted to the
Secretary, who shall supply members with a copy of the proposed amendment at least seven (7)
days prior to the meeting at which it is to be decided. To become effective, any amendment so
proposed must be approved and adopted thereafter by a 2/3 vote of the members present and
voting at the next regularly scheduled General Membership Meeting. Said amendment(s) shall
become effective upon ratification.
Article XI. Robert’s Rules of Order
Robert’s Rules of Order shall govern the parliamentary procedure, the duties of officers, and
other aspects of the Club in the absence of specific provisions in these By-Laws.